Draft for internal review only — not legal advice. This document is a working draft based on the EquestrianIQ Pre-Launch Policy Pack (v0.1) and must be reviewed by qualified counsel before launch.
Purpose
This policy explains how long EquestrianIQ keeps user records and how deletion, archiving and backups work.
Retention rules
- Active account records are retained while the account remains active, unless the user deletes them.
- Archived horse records remain available to authorised users and retain their privacy settings.
- Deleted records move to Recently Deleted for 30 days before permanent deletion, unless immediate deletion is legally or operationally required.
- Backups may retain deleted data for a limited period (
[insert backup retention period]), after which they are overwritten or deleted according to backup policy. - Access logs and security logs may be retained longer for audit, security and dispute-management purposes.
- When a user closes an account, EquestrianIQ provides options to export, transfer or delete eligible records.
Deletion controls
Deletion of sensitive records requires confirmation. Shared access to a deleted record is revoked. If a record has been exported or downloaded by another authorised user, EquestrianIQ cannot control copies outside the app.
Horse transfer
If a horse is sold, leased or transferred, the account owner can export selected records, transfer a profile where available, or revoke prior access. Ownership disputes are handled through a documented support process.